COVID-19 and Online Education: Frequently Asked Questions
COVID-19 and Online Education: Frequently Asked Questions
COVID-19 and Online Education: Frequently Asked Questions
The classes at 2020-2021 Fall Semester will be conducted via remote online instruction.
We endeavor to ensure that all our teaching and learning activities continue without any interruption. Meanwhile, you may stay informed about all the latest developments via our university website and social media accounts.
To help you better understand this process, we have compiled a list of Frequently Asked Questions and their answers below. We hope you will find answers to any questions you may have.
Please find the last days of classes for the Spring semester below: ScOLa: May 15, 2020 Undergraduate Programs: May 22, 2020 Graduate School of Engineering: May 22, 2020 Graduate School of Social Sciences: May 22, 2020 PhD in Business Administration: May 22, 2020 Graduate School of Business (MBA, EMBA, FERM): May 30, 2020
April 22 and May 18, 2020 which were previously announced as holiday for the 2020 Spring semester are defined as regular instruction days in the revised calendar. Please click here for the latest academic calendar.
The Commencement Day has been removed from the academic calendar for now. The decision as to whether or not a commencement ceremony will be held this year, and if so, the date and details of participation will be finalized and shared with you based on the decision the authorities will make depending on the course of the pandemic.
In line with COHE (YÖK)’s framework decision dated March 19, 2020, our University moved to distance education for courses classified as “theoretical” and the “theoretical” parts of mix courses as of March 23, 2020. These courses will be taught online during the 2019-2020 Spring semester.
To give our students enough time to make the necessary preparations for distance education, our University decided to offer distance education predominantly asynchronously in the first week in which instruction resumed. After the first week, course instructors were able to move to synchronous distance education for their own classes. Meanwhile, as of April 6, more emphasis will be placed on synchronous distance education, subject to the preference of course instructors.
Please check the latest syllabi of your classes on LMS for more information about your classes. You will also find all the necessary information and materials for your classes uploaded on LMS. You can also contact your course instructors for more information about the mode of instruction to be employed in your classes. All course materials are uploaded to LMS during the class time.
If you are experiencing any problems with accessing distance education, please submit a request via Solution Center, explaining your problem in detail. If you are unable to complete required work and attendance, you may submit a late leave of absence application as per COHE (YÖK)’s decision dated March 31, 2020. For our University’s late leave of absence applications policy, please click here.
For all asynchronous and synchronous classes in which you are registered for the Spring semester, the course instructor’s rules and recommendations will apply. Our University’s main approach to distance education is that synchronous classes must be watched during the scheduled class times, so that students can follow the course subjects in a timely fashion and can actively ask any questions they may have during the class time. On the other hand, as there could be students who are unable to watch their synchronous classes during the scheduled times within the knowledge and approval of their course instructors, it is decided that synchronous classes should be recorded and uploaded to LMS, or if not recorded during the class time, a comprehensive summary video should be uploaded to LMS for further viewing. Students who are not able to watch their synchronous classes during the scheduled class time must provide their justified reasons to their course instructors, and follow the effective procedure in place.
For synchronous courses to be recorded, the standard method to be employed is not to record any of the student’s image and voice. Students will be given the opportunity to ask their questions in writing. In case of any special circumstance which requires students to participate in the class with their image/voice, the course instructor will obtain the consent of students in advance, and students who do not give their consent will be given the opportunity to mute their microphones and turn off their cameras.
Due to the University’s move to distance education, attendance might not be taken in some of the classes, and even if taken, it might not contribute to the final grade. However, to make sure, please refer to the revised syllabus of your class for the attendance requirement, and if you have any questions, please contact your course instructor.
All of the courses classified as “theoretical” will be taught via distance education during the Spring semester. These courses will be delivered online on the dates announced in the academic calendar for the Spring semester. There will no additional make-up for these courses.
The University plans to make up for the applied parts of “theoretical” classes as well as all fully “applied” courses in the summer session after the COVID-19 pandemic as per the COHE (YÖK) decision dated March 19. Please see the full list of these courses here.
For these courses, a make-up program will be offered in the summer session. The Make-Up Program calendar will be announced with the Summer School Course Schedule.
The Education Technologies Council established under the Rector’s Office has evaluated how and through which methods examinations (midterms, finals, composite exams) will be administered. As a result of this evaluation, a set of methods will be recommended. Among the recommended methods, the method to be employed in class and the way it will be employed are at the discretion of the respective course instructor. Each course instructor will choose the best method for their classes based on the method of instruction they use, and the requirements of their courses. For more information about examinations scheduled for the Spring semester according to your syllabus, please contact your course instructor.
Outgoing exchange students who went on the Erasmus or other global exchange programs to pursue their studies at other universities during the Spring semester may register for their courses at our University so long as they cancel their exchange programs due to the pandemic, return home by April 3, and submit an application to their academic departments.
Students who are unable to cancel their exchange programs and return home by April 3, 2020 must take a leave of absence. These students are urged to take into account the potential consequences of taking a leave of absence on their student privileges, before making their academic plans.
Video seminars have been gradually shared with students, as of the week of March 30. Please regularly check your email accounts to stay informed about the latest developments pertaining to our SEC 101 courses.
No. All courses are designed in a way which will not require you to leave home or make any online shopping to obtain the necessary course materials in any way during distance education. All necessary course materials will be provided online through electronic means.
To claim personal belongings you left behind on campus either for distance education purposes or for medical reasons, you must first obtain the approval of your Faculty Dean via email. Once you obtain your approval, you must open a ticket via Solution Center or send an email to firstname.lastname@example.org, attaching the approval of your dean. Please note that you must copy your Dean, the authorized personnel at the Dean’s Office, and email@example.com into the CC field of your email.
Personal belongings which you left behind in your dormitory rooms but you need for distance education purposes, such as textbooks, and laptops or for medical reasons can be mailed to your current addresses by courier companies. To request a courier delivery, please fill out the “Courier Delivery Form” attached to the “Refunds for Spring 2020 Housing Fees and Collecting of Personal Belongings from Dormitory Rooms” announcement posted on March 27, 2020, and send it to firstname.lastname@example.org.
Excluding the courses which cannot be delivered online and therefore planned to be made up for in the summer session, examinations of all other courses are planned to be administered on the dates announced in the academic calendar. Unless something extraordinary happens, final grades will also be announced on the dates posted in the academic calendar.
The CoHe (YÖK)’s announcement “CORONAVIRUS (COVID-19) INFORMATION NOTE:1” published on March 13, 2020 stipulates that “Just like all associate and undergraduate program students pursuing their formal education, instruction has also been suspended for all associate and undergraduate Medicine, Teaching, Science, and Engineering program students whose programs entail internships, and applied training.” Since Özyeğin University defines internships as applied courses/training, internships cannot resume during distance education, and the internships students continue at their own discretion cannot be counted towards their graduation requirements, as per CoHe (YÖK) decision.
That said, please be reminded that all applied courses including internships are planned to be completed based on a schedule to be determined in the summer session. Once in-person instruction resumes for applied courses, students will also be able to resume their internships.
The decision as to whether or not a commencement ceremony will be held this year, and if so, the date and details of participation will be finalized and shared with you according to the decision the authorities will make based on the course of the pandemic.
At this stage, the University plans to offer a summer school during the dates posted in the academic calendar along with the make-up program. The details will be finalized and shared with you according to the decision the authorities will make based on the course of the pandemic.
During this period, no hardcopy documents with physical signature are prepared and handed over in person. Instead, documents are prepared as softcopy with e-signature and a verification code, and sent to you via email. You may submit your document requests via SIS. Once your documents are ready, they will be sent to your OzU email. You can also obtain your student certificate via e-government.
During this period, no hardcopy documents with physical signature are prepared and handed over in person. Instead, documents are prepared as softcopy with e-signature and a verification code, and sent to you via email. You may submit your document requests via SIS. Once your documents are ready, they will be sent to your OzU email.
Diplomas of students who graduated at the end of the 2019-2020 Fall semester have not been issued yet. Instead, a Temporary Graduation Certificate will be prepared as softcopy with e-signature and a verification code, and sent to you via email. You may submit your document requests via SIS. Once your documents are ready, they will be sent to your OzU email. You can also obtain your Temporary Graduation Certificate via e-government.
Access to campus is prohibited until further notice. All information and documents you need will be prepared as softcopy with e-signature and a verification code, and sent to you via email. You may submit your request to Student Services directly. (email@example.com)
As per the rules and regulations of our University, no refund is made for leave of absence applications submitted after the first 4 weeks following the start of classes.
Students who are unable to pursue their online education due to lack of the necessary technical equipment or lack of other infrastructure or for another directly related reason may take a leave of absence within the framework of the leave of absence right announced by COHE (YÖK). The status of these students will be carefully evaluated by the University so long as they submit their leave of absence requests and supportive documents before Friday, April 10, by the end of working hours.
In response to the COVID-19 pandemic surging across the world including our country, for which our University has committed no negligence or fault, our University has swiftly taken all the necessary precautions and made the necessary investments at the highest level to ensure the continuity of instruction. Continuously building on its measures and investments, the University has successfully moved to and is currently actively offering distance education to prevent any interruption in our students’ education. Therefore, no refund will be made for the tuition paid.
Your final grade will be assessed based on the grade items such as assignments, mid-term grades, final grades, and any other requirements the course instructors may have set for his/her course and their corresponding weights, using the grading method approved by the Senate and announced to students.
Your course instructor will calculate your final grade using the grading method approved by the Senate and shared with students, and announce it as a Standard Letter Grade via SIS on the dates posted in the academic calendar.
Taking into account this difficult period we are all going through, a special arrangement has been made regarding the grading system. Accordingly, you can place a “grade conversion request” for all courses you have taken via distance education in order to have your standard letter grades converted into a Satisfactory (S) / Unsatisfactory (U) grade. Grade conversion requests will be accepted after the announcement of grades.
Among the courses for which students request to have their letter grades converted into “Satisfactory (S) / Unsatisfactory (U)”, the courses from which at least the minimum passing grade has been achieved will be graded as “Satisfactory” (S). Failed courses will automatically be assigned the Unsatisfactory (U) grade.
When requesting your grades to be converted from standard letter grades into Satisfactory / Unsatisfactory, we strongly urge you to consider your academic standing and the conditions of your scholarships, if any, before making any decision. We would like to also remind you that the decisions you will make regarding your grades may affect your future rights and responsibilities as well as your future applications.
For undergraduate programs, the minimum passing standard letter grade is D. Grade D and above correspond to the Satisfactory (S) grade, while any grade lower than D corresponds to the Unsatisfactory (U) grade.
For graduate programs, the minimum passing standard letter grade is C. Grade C and above correspond to the Satisfactory (S) grade, while any grade lower than C corresponds to the Unsatisfactory (U) grade.
Courses for which students are unable to achieve the minimum passing grade will be graded as “Unsatisfactory (U)”. Students do not need to submit any requests for these courses.
“Satisfactory/Unsatisfactory” grades will be counted towards the total credits completed but will not contribute to your semester or cumulative grade point average. For courses for which students prefer to be graded with “Standard Letter Grades”, the grade coefficients and credits of these courses will contribute to the grade point average as usual.
Pursuant to the recent changes to the grading method, please be advised that the “Successful and Unsuccessful Students” article in the Rules and Regulations for Undergraduate Programs has been revised as follows, exclusively for the 2019-2020 semester:
Successful and Unsuccessful Students
ARTICLE 34 - (1) Students with a minimum CGPA of 2.00 at the end of any semester are deemed ‘Satisfactory’, while students with a CGPA lower than 2.00 at the end of any given semester are deemed to be ‘on Probation’.
(2) At the end of any given semester, among students with a cumulative grade point average of at least 2.00, those with an SGPA between 3.00 and 3.49 are deemed ‘Honor’ students; and those with an SGPA of 3.50 and above are deemed ‘High Honor’ students, provided that they have completed at least 24 ECTS credits with the passing standard letter grades and have not received any Fail grade (F or U) (excluding “NI Courses”, the courses not included in the GPA).
Pursuant to the recent change to the grading method, please be advised that the following eligibility requirement for the Undergraduate Academic Merit Scholarships has been revised as follows, exclusively for the 2019-2020 semester: Please see all of the eligibility requirements for Academic Merit Scholarships here.
Must have completed at least 24 ECTS credits with standard letter grades both in the Fall and Spring semesters,
If you prefer to be graded as Satisfactory (S) / Unsatisfactory (U) for all courses you take in the 2020 Spring semester, you will not have a semester grade point average calculated for the Spring 2020 semester. Your cumulative grade point average will be calculated based on the grades you achieved in the previous semesters. For any courses you are currently repeating in the Spring semester, the previous grades you obtained in these courses will not contribute to your grade point average if you choose to be graded as Satisfactory (S) / Unsatisfactory (U).
If you are a prospective academic merit scholarship recipient, please read the terms and conditions for academic merit scholarships carefully.
Courses graded as Satisfactory (S) / Unsatisfactory (U) are deemed completed, but they do not contribute to the grade point average. Therefore, if you prefer to have the standard letter grade you obtained from a course you took in the 2020 Spring semester denoted on your transcript as Satisfactory (S) / Unsatisfactory (U), the grade of this course will not contribute to the credits of the courses included in the grade point average calculation.
If you prefer to be graded as Satisfactory (S) / Unsatisfactory (U) for all courses you take in the 2020 Spring semester, and if you do not have a grade point average before 2020 Spring semester, you will not have a semester or cumulative grade point average nor and academic standing will not be calculated for the Spring 2020 semester.
The Satisfactory (S) / Unsatisfactory (U) grading method will only apply to courses which are taught partially or fully online via distance education. Courses which need to be taken in the summer session for they are classified as “fully applied courses” will be assessed with standard letter grades. To see the list of courses which cannot be taught online and which are partially taught online, please click here.
The Standard Letter Grade announced before the grade conversion into Satisfactory / Unsatisfactory will not be included in transcripts. The final grade of the respective course will be denoted as Satisfactory (S) / Unsatisfactory (U).
As per our rules and regulations, the “Satisfactory” grades cannot be repeated. However, students requesting to have their Standard Letter Grade converted into Satisfactory / Unsatisfactory in the 2019-2020 Spring semester will be able to repeat these courses, if they wish. In repeated courses, the latest rules effective in the semester in which the course is repeated will prevail, and the latest grade achieved will be deemed valid.
In our existing system, final grades of preparatory program students are already assigned as Satisfactory (S) / Unsatisfactory (U) based on the score they obtain in their level assessment tests. Therefore, there will not be any changes to the grading system for the Preparatory Program.
Refunds for payments made by credit cards may take 2-3 business days, while refunds for payments made by debit card may take 7-14 business days. If you do not receive your refund within the abovementioned periods, please contact Solution Center via email at firstname.lastname@example.org.
You should send an email to email@example.com explaining in detail why you need to stay in the dormitories with justified reasons. Our Accommodation Services Management will review your request and contact you.
Residents must wear masks at all times when outside of their rooms and adhere to all the Covid-19 guidelines announced by the HSE Department.
Residents will also be required to undergo weekly health screenings. Health screenings will be performed once a week by our medical staff in the residents’ rooms. The regular screening of overall health of the residents and timely diagnosis of any potential disease will protect both the residents’ own health and also other residents living around them.
Also, please be advised that leaving the campus premises is subject to permission of the University. In case of any emergency, please contact Accommodation Services Management in writing to obtain approval to leave the University premises. Upon the approval of our Accommodation Services Management, you will be escorted out of the university premises by our security staff. Failure to obey this procedure or violation of the curfew without a justified reason will result in denial of re-admission to the University premises.
Rules may be subject to change depending on the course of the pandemic.
As the dormitories will not be open, you will be offered three options for the remaining balance:
You may request to have your remaining balance offset by your tuition.
You may request to be refunded for your remaining balance.
You may request to carry forward the remaining balance to the Spring semester. By choosing this option, not only will you be eligible for priority in room assignments but also your housing fees will be assessed based on the 2019-2020 housing fees.
To collect your boxes in the storage unit, please send an email to firstname.lastname@example.org to make an appointment. You may come to the dormitories at your scheduled appointment time and collect your boxes.
If you are unable to come to the dormitories, you may also request to have your boxes mailed to your current address. To do so, please send an email to email@example.com. Please note that boxes will be sent cash-on-delivery and recipients will be required to pay for delivery.
Your personal belongings will be sent cash-on-delivery and recipients will be required to pay for delivery. When you receive your delivery, you will be required to make the payment directly to the courier company.
Our Health Center in the Student Center serves 24/7. Therefore, the infirmary in the dormitory is closed. If you need any medical support, please contact us using the emergency phones in the hallways. For all your needs, you can contact the Dorm 3 Office at 0216 564 9189-90, Dorm 6 Office at 0216 564 9860, Security Center at 0216 564 9155, Health Center at 0216 564 9912, and Emergency Hotline at 0216 564 9911.
With the anxiety of people soaring during the ongoing COVID-19 pandemic surging across the world, you may also need some support to increase your psychological strength. Now that our University has moved to distance education and remote working, our Psychological Development Unit will also offer its services remotely.
For our online psychological support services:
If you have not applied to our Psychological Development Unit before, you can send an email to firstname.lastname@example.org to book an appointment.
If you are actively seeing the Psychological Development Unit and now wishing to receive online support, please send an email to your psychological counselor.
Download the Microsoft Teams application to your computer, tablet, or mobile phone. Log in with your OzU account, and join the meeting at your appointment time.
We can send your shipment to your current address as Collect on Delivery (recipient pays for postage). To have your shipment mailed to you, please send an email to email@example.com, specifying your full name and cargo details in your email.
Shuttles no longer serve to provide access to campus. However, IETT buses continue to serve campus. For buses serving campus and their routes, please check the “How to get to campus by bus?” webpage under the Contact tab on the university website. (How to get to campus by bus?)
The novel Coronavirus (COVID-19) was first identified on January 13, 2020 as a result of a study carried out on a group of patients who developed a set of respiratory tract symptoms (fever, cough, shortness of breath) in late December in Wuhan, China.
The disease is spread mainly through respiratory droplets produced when an infected person coughs or sneezes, and these droplets are inhaled by other people who are nearby. The virus may also be transmitted when people contact a surface contaminated with the respiratory droplets produced by an infected person, and then touch their faces, noses or mouths without washing their hands first. Touching your eyes, nose, or mouth with unwashed hands is extremely risky.
Although it is reported that there may be asymptomatic cases, their exact number is currently unknown. The most common symptoms are fever, cough, and shortness of breath. In severe cases, the infection may also cause pneumonia, severe respiratory distress, kidney failure, and death.
It is recommended not to travel abroad as much as possible. When international travel is unavoidable, the following guidelines must be followed:
The main principles for minimizing the spread of acute respiratory tract infections also apply to the novel coronavirus (COVID-19). These are:
Hand hygiene must be observed at all times. Wash your hands using soap and water for at least 20 seconds. When there is no water or soap, use alcohol-based hand antiseptics. You don't need antibacterial or antiseptic soap. Regular soap is all you need.
Do not touch your mouth, nose, or eyes with unwashed hands.
Avoid contact with infected people (keep at least 1 meter of distance, if possible.)
In particular, after you had a direct contact with an infected person or his/her surroundings, sanitize your hands frequently.
Stay away from health institutions, if possible, as these places will have a high number of infected people. When you must go to a hospital, minimize your contact with other patients.
Cover your mouth and nose with single-use paper tissues when coughing or sneezing. When paper tissue is not available, cough/sneeze into your elbow. If possible, stay away from crowded places. If you have to be in a crowded place, cover your mouth and nose or wear a surgical mask.
Avoid consuming raw or undercooked animal products. Always prefer well-cooked food.
Stay away from farms, live animal markets, slaughterhouses or any other facility where animals are slaughtered as these are high-risk areas for infections.
If you show any respiratory tract symptoms within 14 days from your return from a trip, wear a mask and refer to the nearest health institution, and share your travel history with the physician.
The diagnostic molecular test kits for the novel coronavirus are available in our country. The diagnostic test is performed at the National Virology Reference Laboratories of the Directorate General of Public Health or at the authorized Public Health Laboratories only.