Academic Calendar1. Will there be any changes to the academic calendar?
Please click here for the latest academic calendar.
2. When is the last day of classes for the Spring Semester?
Please find the last days of classes for the Spring semester below:
ScOLa: May 15, 2020
Undergraduate Programs: May 22, 2020
Graduate School of Engineering: May 22, 2020
Graduate School of Social Sciences: May 22, 2020
PhD in Business Administration: May 22, 2020
Graduate School of Business (MBA, EMBA, FERM): May 30, 2020
3. Has there been any revision to the holidays on April 22 and May 18 which are posted in the academic calendar?
April 22 and May 18, 2020 which were previously announced as holiday for the 2020 Spring semester are defined as regular instruction days in the revised calendar. Please click here for the latest academic calendar.
- 4. When is the course withdrawal period?
5. Will there be any change to the date of Commencement Day?
The Commencement Day has been removed from the academic calendar for now. The decision as to whether or not a commencement ceremony will be held this year, and if so, the date and details of participation will be finalized and shared with you based on the decision the authorities will make depending on the course of the pandemic.
6. Will there be any change to the dates for Announcement of Grades?
The last day for the announcement of grades has been changed from June 18 to June 11 for students who have not filled out their course evaluation forms.
Distance Education1. When did distance education start and how long will it continue?
In line with COHE (YÖK)’s framework decision dated March 19, 2020, our University moved to distance education for courses classified as “theoretical” and the “theoretical” parts of mix courses as of March 23, 2020. These courses will be taught online during the 2019-2020 Spring semester.
2. What is Asynchronous Distance Education?
Asynchronous distance education means that instruction is offered while the instructor and the student interact from different locations (distance) at different times (asynchronous).
3. What is Synchronous Distance Education?
Synchronous distance education means that instruction is offered while the instructor and the student interact from different locations (distance) at the same time (synchronous).
4. Will the University offer asynchronous or synchronous distance education?
To give our students enough time to make the necessary preparations for distance education, our University decided to offer distance education predominantly asynchronously in the first week in which instruction resumed. After the first week, course instructors were able to move to synchronous distance education for their own classes. Meanwhile, as of April 6, more emphasis will be placed on synchronous distance education, subject to the preference of course instructors.
5. How should I follow my classes?
Please check the latest syllabi of your classes on LMS for more information about your classes. You will also find all the necessary information and materials for your classes uploaded on LMS. You can also contact your course instructors for more information about the mode of instruction to be employed in your classes. All course materials are uploaded to LMS during the class time.
6. As I do not have a computer / internet access, I am unable to follow my classes. What should I do?
If you are experiencing any problems with accessing distance education, please submit a request via Solution Center, explaining your problem in detail. If you are unable to complete required work and attendance, you may submit a late leave of absence application as per COHE (YÖK)’s decision dated March 31, 2020. For our University’s late leave of absence applications policy, please click here.
7. Do I need to watch synchronous classes at the scheduled class times?
For all asynchronous and synchronous classes in which you are registered for the Spring semester, the course instructor’s rules and recommendations will apply. Our University’s main approach to distance education is that synchronous classes must be watched during the scheduled class times, so that students can follow the course subjects in a timely fashion and can actively ask any questions they may have during the class time. On the other hand, as there could be students who are unable to watch their synchronous classes during the scheduled times within the knowledge and approval of their course instructors, it is decided that synchronous classes should be recorded and uploaded to LMS, or if not recorded during the class time, a comprehensive summary video should be uploaded to LMS for further viewing. Students who are not able to watch their synchronous classes during the scheduled class time must provide their justified reasons to their course instructors, and follow the effective procedure in place.
8. Are synchronous classes recorded?
For synchronous courses to be recorded, the standard method to be employed is not to record any of the student’s image and voice. Students will be given the opportunity to ask their questions in writing. In case of any special circumstance which requires students to participate in the class with their image/voice, the course instructor will obtain the consent of students in advance, and students who do not give their consent will be given the opportunity to mute their microphones and turn off their cameras.
9. Will attendance be taken during synchronous classes? What will be the attendance policy during distance education regarding courses with the attendance requirement this semester?
Due to the University’s move to distance education, attendance might not be taken in some of the classes, and even if taken, it might not contribute to the final grade. However, to make sure, please refer to the revised syllabus of your class for the attendance requirement, and if you have any questions, please contact your course instructor.
10. Is there a view limit to watch the videos uploaded by course instructors? Will the videos be removed after a while?
There is no view limit for videos. You can watch uploaded videos until the end of semester.
11. Where can I find the courses to be offered and not to be offered via distance education in the Spring semester? Will there be a make-up for courses not offered via distance education?
All of the courses classified as “theoretical” will be taught via distance education during the Spring semester. These courses will be delivered online on the dates announced in the academic calendar for the Spring semester. There will no additional make-up for these courses.
The University plans to make up for the applied parts of “theoretical” classes as well as all fully “applied” courses in the summer session after the COVID-19 pandemic as per the COHE (YÖK) decision dated March 19. Please see the full list of these courses here.
For these courses, a make-up program will be offered in the summer session. The Make-Up Program calendar will be announced with the Summer School Course Schedule.
12. Will any additional fees be assessed for the Make-Up Program?
No additional fee will be assessed for “applied” courses for which you were registered in the Spring semester but which you will complete in the summer session.
13. Will examinations be administered online? How will examinations be held?
The Education Technologies Council established under the Rector’s Office has evaluated how and through which methods examinations (midterms, finals, composite exams) will be administered. As a result of this evaluation, a set of methods will be recommended. Among the recommended methods, the method to be employed in class and the way it will be employed are at the discretion of the respective course instructor. Each course instructor will choose the best method for their classes based on the method of instruction they use, and the requirements of their courses. For more information about examinations scheduled for the Spring semester according to your syllabus, please contact your course instructor.
14. How will this process affect exchange students?
Outgoing exchange students who went on the Erasmus or other global exchange programs to pursue their studies at other universities during the Spring semester may register for their courses at our University so long as they cancel their exchange programs due to the pandemic, return home by April 3, and submit an application to their academic departments.
Students who are unable to cancel their exchange programs and return home by April 3, 2020 must take a leave of absence. These students are urged to take into account the potential consequences of taking a leave of absence on their student privileges, before making their academic plans.
15. How will the TRACE examination be administered?
The TRACE examination will be administered after the resumption of in-person instruction.
16. How will SEC 101 be delivered during this period?
Video seminars have been gradually shared with students, as of the week of March 30. Please regularly check your email accounts to stay informed about the latest developments pertaining to our SEC 101 courses.
17. Can flight training be offered?
The resumption of flight training is subject to the approval of the Ministry of National Education. We will keep you posted of any developments.
18. How will graduation projects be completed?
Graduation projects are planned to be completed online. In case of any exceptional circumstances, your course instructors will provide necessary information.
19. How will master’s program term projects, thesis work, and thesis defenses be submitted?
Term projects and thesis work and defenses will be carried out mostly online. Exceptional cases will be announced separately by faculties or schools.
20. How will the PhD dissertation phases (doctoral qualification, dissertation proposal, thesis progress, thesis defense) be completed?
All these phases are planned to be carried out online. Exceptional cases will be announced separately by graduate schools.
21. Will we need to go out to purchase a course material during distance education?
No. All courses are designed in a way which will not require you to leave home or make any online shopping to obtain the necessary course materials in any way during distance education. All necessary course materials will be provided online through electronic means.
22. Can I collect personal belongings I left behind on campus in the academic buildings/classrooms in case I need them for my distance education?
To claim personal belongings you left behind on campus either for distance education purposes or for medical reasons, you must first obtain the approval of your Faculty Dean via email. Once you obtain your approval, you must open a ticket via Solution Center or send an email to firstname.lastname@example.org, attaching the approval of your dean. Please note that you must copy your Dean, the authorized personnel at the Dean’s Office, and email@example.com into the CC field of your email.
Personal belongings which you left behind in your dormitory rooms but you need for distance education purposes, such as textbooks, and laptops or for medical reasons can be mailed to your current addresses by courier companies. To request a courier delivery, please fill out the “Courier Delivery Form” attached to the “Refunds for Spring 2020 Housing Fees and Collecting of Personal Belongings from Dormitory Rooms” announcement posted on March 27, 2020, and send it to firstname.lastname@example.org.
23. When will the Spring semester grades be announced?
Excluding the courses which cannot be delivered online and therefore planned to be made up for in the summer session, examinations of all other courses are planned to be administered on the dates announced in the academic calendar. Unless something extraordinary happens, final grades will also be announced on the dates posted in the academic calendar.
24. When can we resume our internships?
The CoHe (YÖK)’s announcement “CORONAVIRUS (COVID-19) INFORMATION NOTE:1” published on March 13, 2020 stipulates that “Just like all associate and undergraduate program students pursuing their formal education, instruction has also been suspended for all associate and undergraduate Medicine, Teaching, Science, and Engineering program students whose programs entail internships, and applied training.” Since Özyeğin University defines internships as applied courses/training, internships cannot resume during distance education, and the internships students continue at their own discretion cannot be counted towards their graduation requirements, as per CoHe (YÖK) decision.
That said, please be reminded that all applied courses including internships are planned to be completed based on a schedule to be determined in the summer session. Once in-person instruction resumes for applied courses, students will also be able to resume their internships.
25. Can we graduate this semester?
So long as you fulfill all of the graduation requirements of your academic program, including internships, if any, you may graduate at the end of the 2019-2020 Spring semester.
26. Will there be a Commencement Ceremony?
The decision as to whether or not a commencement ceremony will be held this year, and if so, the date and details of participation will be finalized and shared with you according to the decision the authorities will make based on the course of the pandemic.
27. What will be the University’s policy for External Preparatory Students for TRACE during this period?
There is no change to the status of External Preparatory Students for TRACE. For your inquiries about your status, you may contact Student Services (email@example.com).
28. Will there be a summer school?
At this stage, the University plans to offer a summer school during the dates posted in the academic calendar along with the make-up program. The details will be finalized and shared with you according to the decision the authorities will make based on the course of the pandemic.
29. I need a student certificate/transcript. What can I do?
During this period, no hardcopy documents with physical signature are prepared and handed over in person. Instead, documents are prepared as softcopy with e-signature and a verification code, and sent to you via email. You may submit your document requests via SIS. Once your documents are ready, they will be sent to your OzU email. You can also obtain your student certificate via e-government.
30. I have graduated, and I will apply for a master’s degree program. Can I submit an online request to get my transcript?
During this period, no hardcopy documents with physical signature are prepared and handed over in person. Instead, documents are prepared as softcopy with e-signature and a verification code, and sent to you via email. You may submit your document requests via SIS. Once your documents are ready, they will be sent to your OzU email.
31. I graduated at the end of the Fall semester. Can I receive my diploma?
Diplomas of students who graduated at the end of the 2019-2020 Fall semester have not been issued yet. Instead, a Temporary Graduation Certificate will be prepared as softcopy with e-signature and a verification code, and sent to you via email. You may submit your document requests via SIS. Once your documents are ready, they will be sent to your OzU email. You can also obtain your Temporary Graduation Certificate via e-government.
32. Can I come to collect my diploma or my documents?
Access to campus is prohibited until further notice. All information and documents you need will be prepared as softcopy with e-signature and a verification code, and sent to you via email. You may submit your request to Student Services directly. (firstname.lastname@example.org)
33. Will I be refunded if I take a leave of absence?
As per the rules and regulations of our University, no refund is made for leave of absence applications submitted after the first 4 weeks following the start of classes. Students who are unable to pursue their online education due to lack of the necessary technical equipment or lack of other infrastructure or for another directly related reason may take a leave of absence within the framework of the leave of absence right announced by COHE (YÖK). The status of these students will be carefully evaluated by the University so long as they submit their leave of absence requests and supportive documents before Friday, April 10, by the end of working hours.
34 Since the University moved to distance education, will the tuition paid for the Spring semester be refunded?
In response to the COVID-19 pandemic surging across the world including our country, for which our University has committed no negligence or fault, our University has swiftly taken all the necessary precautions and made the necessary investments at the highest level to ensure the continuity of instruction. Continuously building on its measures and investments, the University has successfully moved to and is currently actively offering distance education to prevent any interruption in our students’ education. Therefore, no refund will be made for the tuition paid.
Grading System1. How will my final grade be assessed?
Your final grade will be assessed based on the grade items such as assignments, mid-term grades, final grades, and any other requirements the course instructors may have set for his/her course and their corresponding weights, using the grading method approved by the Senate and announced to students.
2. Will my final grade be a standard letter grade?
Your course instructor will calculate your final grade using the grading method approved by the Senate and shared with students, and announce it as a Standard Letter Grade via SIS on the dates posted in the academic calendar.
3. Will there be a special arrangement for the grading system exclusively for this period?
Taking into account this difficult period we are all going through, a special arrangement has been made regarding the grading system. Accordingly, you can place a “grade conversion request” for all courses you have taken via distance education in order to have your standard letter grades converted into a Satisfactory (S) / Unsatisfactory (U) grade. Grade conversion requests will be accepted after the announcement of grades.
Among the courses for which students request to have their letter grades converted into “Satisfactory (S) / Unsatisfactory (U)”, the courses from which at least the minimum passing grade has been achieved will be graded as “Satisfactory” (S). Failed courses will automatically be assigned the Unsatisfactory (U) grade.
When requesting your grades to be converted from standard letter grades into Satisfactory / Unsatisfactory, we strongly urge you to consider your academic standing and the conditions of your scholarships, if any, before making any decision. We would like to also remind you that the decisions you will make regarding your grades may affect your future rights and responsibilities as well as your future applications.
4. What is the minimum passing Standard Letter Grade for the Satisfactory (S) / Unsatisfactory (U) grading system?
For undergraduate programs, the minimum passing standard letter grade is D. Grade D and above correspond to the Satisfactory (S) grade, while any grade lower than D corresponds to the Unsatisfactory (U) grade.
For graduate programs, the minimum passing standard letter grade is C. Grade C and above correspond to the Satisfactory (S) grade, while any grade lower than C corresponds to the Unsatisfactory (U) grade.
Courses for which students are unable to achieve the minimum passing grade will be graded as “Unsatisfactory (U)”. Students do not need to submit any requests for these courses.
5. How will grade conversion affect my grade point average? What will be the consequences of converting my standard letter grade into a grade Satisfactory (S) / Unsatisfactory (U) for my grade point average?
“Satisfactory/Unsatisfactory” grades will be counted towards the total credits completed but will not contribute to your semester or cumulative grade point average. For courses for which students prefer to be graded with “Standard Letter Grades”, the grade coefficients and credits of these courses will contribute to the grade point average as usual.
6. When will you collect grade conversion requests to convert Standard Letter Grades into Satisfactory/Unsatisfactory?
Grade conversion requests to have the standard letter grades converted into Satisfactory/Unsatisfactory will be collected during the following dates:
- For Undergraduate and Graduate Programs (Excluding MBA, EMBA, or FERM): June 11-June 19, 2020
- For MBA, EMBA and FERM programs: June 9 - 11, 2020
7. How will I submit my grade conversion application?
Further details about applications will be announced later.
8. Will the recent changes to the grading method affect the calculation method for our academic standing (high honor and honor degrees)?
Pursuant to the recent changes to the grading method, please be advised that the “Successful and Unsuccessful Students” article in the Rules and Regulations for Undergraduate Programs has been revised as follows, exclusively for the 2019-2020 semester:
Successful and Unsuccessful Students
ARTICLE 34 - (1) Students with a minimum CGPA of 2.00 at the end of any semester are deemed ‘Satisfactory’, while students with a CGPA lower than 2.00 at the end of any given semester are deemed to be ‘on Probation’.
(2) At the end of any given semester, among students with a cumulative grade point average of at least 2.00, those with an SGPA between 3.00 and 3.49 are deemed ‘Honor’ students; and those with an SGPA of 3.50 and above are deemed ‘High Honor’ students, provided that they have completed at least 24 ECTS credits with the passing standard letter grades and have not received any Fail grade (F or U) (excluding “NI Courses”, the courses not included in the GPA).
9. Will the recent changes to the grading method affect the eligibility requirements for our academic merit scholarships?
Pursuant to the recent change to the grading method, please be advised that the following eligibility requirement for the Undergraduate Academic Merit Scholarships has been revised as follows, exclusively for the 2019-2020 semester: Please see all of the eligibility requirements for Academic Merit Scholarships here.
- Must have completed at least 24 ECTS credits with standard letter grades both in the Fall and Spring semesters,
10. If I choose to be graded as Satisfactory (S) / Unsatisfactory (U) for all courses I take in the 2020 Spring semester, how will my grade point average be affected?
If you prefer to be graded as Satisfactory (S) / Unsatisfactory (U) for all courses you take in the 2020 Spring semester, you will not have a semester grade point average calculated for the Spring 2020 semester. Your cumulative grade point average will be calculated based on the grades you achieved in the previous semesters. For any courses you are currently repeating in the Spring semester, the previous grades you obtained in these courses will not contribute to your grade point average if you choose to be graded as Satisfactory (S) / Unsatisfactory (U).
If you are a prospective academic merit scholarship recipient, please read the terms and conditions for academic merit scholarships carefully.
11. If students who started taking courses in the Spring 2020 semester choose to be graded as Satisfactory (S) / Unsatisfactory (U), how will their grade point averages be calculated? If their grade point averages are zero, will they receive the status of “on probation”?
Courses graded as Satisfactory (S) / Unsatisfactory (U) are deemed completed, but they do not contribute to the grade point average. Therefore, if you prefer to have the standard letter grade you obtained from a course you took in the 2020 Spring semester denoted on your transcript as Satisfactory (S) / Unsatisfactory (U), the grade of this course will not contribute to the credits of the courses included in the grade point average calculation.
If you prefer to be graded as Satisfactory (S) / Unsatisfactory (U) for all courses you take in the 2020 Spring semester, and if you do not have a grade point average before 2020 Spring semester, you will not have a semester or cumulative grade point average nor and academic standing will not be calculated for the Spring 2020 semester.
12. Will the Satisfactory (S) / Unsatisfactory (U) grading method also apply to the Make-Up Program courses?
The Satisfactory (S) / Unsatisfactory (U) grading method will only apply to courses which are taught partially or fully online via distance education. Courses which need to be taken in the summer session for they are classified as “fully applied courses” will be assessed with standard letter grades. To see the list of courses which cannot be taught online and which are partially taught online, please click here.
13. Can I also prefer to be graded as Satisfactory (S) / Unsatisfactory (U) for my graduation project?
This grading system applies to all undergraduate courses delivered via distance education.
14. I had my Standard Letter Grade converted into Satisfactory (S) / Unsatisfactory (U). Will my Standard Letter Grade still be seen on my transcript?
The Standard Letter Grade announced before the grade conversion into Satisfactory / Unsatisfactory will not be included in transcripts. The final grade of the respective course will be denoted as Satisfactory (S) / Unsatisfactory (U).
15. Can I repeat a course which is graded as Satisfactory (S) / Unsatisfactory (U)?
As per our rules and regulations, the “Satisfactory” grades cannot be repeated. However, students requesting to have their Standard Letter Grade converted into Satisfactory / Unsatisfactory in the 2019-2020 Spring semester will be able to repeat these courses, if they wish. In repeated courses, the latest rules effective in the semester in which the course is repeated will prevail, and the latest grade achieved will be deemed valid.
16. Will there be any change to the grading system of the Preparatory Program?
In our existing system, final grades of preparatory program students are already assigned as Satisfactory (S) / Unsatisfactory (U) based on the score they obtain in their level assessment tests. Therefore, there will not be any changes to the grading system for the Preparatory Program.