Özyeğin University Clarification Text on the Protection and Processing of Personal Data (For Student)

Özyeğin University takes the highest possible security measures to ensure that your personal data is collected, stored and shared legally and to protect your privacy.

Our aim is to inform you in the most transparent manner regarding collection forms of your personal data, purposes of processing, shared persons, legal causes and your rights pursuant to article 10 of the Turkish Data Protection Act No. 6698 and in line with your satisfaction.

1. Data Controller

Your personal data will be collected and may be processed by Özyeğin University in the scope described below in accordance with the Turkish Data Protection Act No. 6698 (the “Act No. 6698”).Your personal data can be collected for the following purposes:

2. Purpose of Personal Data Processing

Idendity Information: Name, Surname, Student Number, Signature
Contact Information: Phone Number, Home Telephone Number, Adresss , Mail Address,
Audio-Visual Records: Photograph, Video and Audio Records,
Educational Information: High School, School Knowledge, Learning Status, Level of Study, Foreign Language Program Start-End Date
Family Information: Name, Surname, Mobile Phone, Mother – Father Education Information, Retirement Information, Professional Information, Property Information
Health Information: Disease Information, Allergy-Drug Use Information
Disability Status Information: Disability Status Information
Military Service Information: Reason for Referral, Date of Referral,
High School Teacher’s Information: Name, Surname, Mail Adress, High School Name

Your personal data collected will be processed within the personal data processing conditions and purposes stated in articles 5 and 6 of the Act No. 6698;

To fulfill the educational, inspectional, or any other miscellaneous roles and responsibilities required by the Higher Education Law, the relevant secondary regulations, and the Higher Education Council (“YÖK”), to maintain teaching, learning scientific, research, publishing, and consulting activities at Özyeğin University, to establish educational rights arising from the higher education legislation and the University’s internal rules and regulations, to prepare and issue ID Cards, and to complete academic and administrative procedures,

The University processes your personal data based on the legal ground that processing of data is necessary for the legitimate interests pursued by the University for the purposes of informing university students/faculty/staff about academic and administrative processes, and sending University-related announcements/daily updates via MyOzU, the University’s internal communication channel, to the institutional email addresses,

To list, report, verify, analyze, and evaluate; to produce statistical and scientific information; to analyze your usage patterns on our website, mobile applications, and other communication channels, and to customize these channels,

Your personal data may also be used to meet legal obligations and the demands or requirements of judicial or authorized regulatory bodies including to maintain the safety of life and property of Özyeğin University students/faculty/staff/visitors, and to ensure compliance with the requirements stipulated hereunder. To this end, your personal data can be transferred to the IT infrastructure or cloud computing systems or archived in electronic or physical media in order to meet the legal obligations by taking the necessary security and legal measures.

If you are a member of one of the student clubs at the University, your personal data pertaining to any association, foundation, or NGO that your club has partnered or is affiliated with may be processed, and where necessary, be disclosed to the legally authorized public institutions and natural persons so that the University can keep the legally required records.

The use of the services provided by the university and the execution of the necessary work and related processes by our respective units to carry out the activities it carries out,

Your personal data can be processed to study and improve our services to offer you better choices, to contact you for market research through the communication channels you directly shared with us, to complete and maintain your enrollment at the University, to manage, and improve the University’s academic and administrative processes, or offer access to these services for academic purposes,

To set and execute the University’s commercial and business strategies and to that end, to undertake the University’s financial operations, communication, market research and social responsibility activities, purchasing operations (purchasing requests, bid collection, evaluation, order, budgeting, contract), to perform internal system and application management operations, and to manage the University’s legal operations.

3. Persons To Whom The Processed Personal Data Can Be Transferred And For Which Purpose

Your personal data collected; solely for achievement of the objectives stated above; may be transferred, within the framework of the personal data processing conditions and purposes stated in articles 8 and 9 of the Act No. 6698, to:

The business partners, public authorities such as the Higher Education Council and the Social Security Institution, banks, legal authorities such as judicial bodies, and where permitted by the legislations, partner consultants, institutions, third parties, partner organizations, payment system institutions in order to maintain the University’s educational activities, ensure the legal and commercial safety of the people with whom our University has a business relationship, to ensure physical security and inspection both indoors and outdoors at the University’ facilities and buildings, undertake the legal compliance processes, perform financial work, or to determine and execute commercial and business strategies within the framework of the terms and conditions for personal data processing stipulated in Article 8 and 9 of the Law No:6698.

4. Method and Legal Reason for Collecting Personal Data

Your personal data is collected through printed and electronic forms and educational/administrative applications used in the University registration and other educational processes.

5. Rights Of Personal Data Subject Listed In Article 11 of the Act No. 6698

As personal data subjects, if you submit your requests for your rights through the methods outlined below, the Özyeğin University will finalize the request as soon as possible and within thirty days at the latest according to nature of the request. No charge will be applied in the reply to be given.

In this context, personal data subjects are entitled to;

• Learn whether personal data is processed,
• Request for information regarding their personal data if it has been processed,
• Learn the purpose of personal data processing and whether it is used for intended purpose,
• Know the third parties to whom the personal data is transferred at home or abroad,
• Request for rectification of the personal data in case it is processed incompletely or inaccurately and request for communication of the transaction performed in this scope to the third parties to whom the personal data is transferred,
• Request for erasure or destruction of personal data if the reasons for processing have eliminated although it has been processed in accordance with the Act No. 6698 and other applicable law provisions and request for communication of the transaction performed in this scope to the third parties to whom the personal data is transferred,
• Object any consequence arising to the detriment of the person by analyzing the processed data exclusively through automatic means,
• Request for compensation of any damages arising from the unlawful processing of the personal data.

In accordance with paragraph 1 of article 13 of the Act No. 6698 and the Communique Regarding the Procedures and Principles for Application to the Data Controller No. 30356, dated 10.03.2018, you may submit your request for exercise of your rights mentioned above, in Turkish and in writing or by registered electronic mail (KEP) address, secure electronic signature, mobile signature or the electronic mail address previously notified to the Özyeğin University and registered in our system. Only information about the applicant will be given in the applications and it will not be possible to obtain information about other family members and third parties. The Özyeğin University reserves the right to verify your identity before responding.

Your application must include:

1. Your name, surname and university ID, if the application is written, your signature,
2. Your Turkish ID number for citizens of the Republic of Turkey, if you are a foreigner, your nationality, passport number or your identity number, if any,
3. Address of your place of residence or your place of business for the purposes of notices,
4. Your electronic mail address, telephone and fax number, if any, for the purposes of notices,
5. Subject of your request,

and information and documents related to the subject, if any, should be attached to the application.

You may make your applications that you want to make in writing by attaching the required documents as the data controller and sending them to the address of our campus at Nişantepe Mahallesi, Alemdağ/Çekmeköy 34794. You can access the application form from here.

You may make your applications that you desire to make by e-mail by sending them to the e- mail address privacy@ozyegin.edu.tr You can submit your applications via the KEP to our ozyeginuniversitesi@hs01.kep.tr KEP address.

According to the nature of your request, the information and documents required for identification must be submitted to us completely and accurately. In cases where the requested information and documents are not provided properly, there may be problems in complete and qualified conduct of investigations to be performed by the Özyeğin University upon your request. In this case, the Özyeğin University declares that it reserves its statutory rights. For this reason, your request for application should be dispatched completely and in a manner that shall include the requested information and documents based on nature of your request.