Erasmus+ Staff Training Mobility Application

Erasmus+ Staff Training Mobility Application

Project ID: 2019-1-TR01-KA103-062364

Application Period: 12 - 26 July 2021

Application Form: Erasmus+ Staff Mobility Application Form (will be active as of July 12th)

The Erasmus+ program offers full/part-time academic and non-academic staff the opportunity to undertake a short training visit to a higher education institution or some other eligible enterprise/organization in Europe, with funding available for travel costs and subsistence. This activity supports the professional development of HEI staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods at a partner HEI, or at another relevant organization i.e. an enterprise, workshop, or short-term assignments. In line with the Covid-19 measurements, it is possible to benefit from the program remotely/virtually. Please be informed that no grant payment will be made for online activities as there will be no travel and accommodation expenses.

OzU has been allocated limited funding from the Turkish National Agency that allows funding for approximately 6 participants for 3 days (including the travel days). The amount depends on the country and training period. The application is open to all administrative units, however, the application must include an invitation letter sent by the host institution which must be signed by the applicant’s supervisor. 

** Please click here to review the list of institutions/countries visited by OzU staff members before.

Application documents:

1. Application form (will be active as of July 12th)
2. Invitation letter from the host institution (required)
3. Resume in English (required)
4. Language certificate (if applicable): A valid KPDS, YDS, TOEFL, YÖKDİL exam score, or a letter from the HR department (if an exam is conducted by the ScOLa during the job application process) or an undergraduate/graduate degree from an institution with English as the language of instruction or proficiency in host country’s official language will be prioritized.
5. Disabled identity card (if applicable)
6. Veteran/martyr identity card (if applicable)

Application Process:

• Please fill out the application form and upload the necessary documents before the deadline.
• The International Exchange Programs Office will inform the eligible applicants after the assessment. The Erasmus Selection Committee will approve the applicant's list before the final allocation of grants to ensure that the priority areas are funded and the application criteria are met.

Our office will hold an online information session for Erasmus+ Staff Training Mobility applications on 23rd June, Wednesday, 11:00. Please use the following link to attend the session: Info Session Zoom Link  

Duration of mobility

A training period between two program countries must last a minimum of 2 consecutive working days and cannot last more than 2 months. This excludes traveling time. Please note that the mobility activity must be completed between August 2021 and end of the April 2022.

Examples of eligible training mobilities: Examples of eligible organizations include businesses, public bodies, social partners, research institutes, higher education institutions, and non-governmental organizations.

✓ Job shadowing

✓ Participation in international staff days

✓ Study visits for observation

x Conference participation is not eligible for Erasmus+ funding

An Erasmus training visit will allow OzU staff to:

• gain practical skills relevant to the current job and improve professional development
• gain new ideas and discover best practices to take back to OzU
• develop their international network and improve their language skills

How to find staff training opportunities:

1. iMotion online platform: Staff training announcements can be found by clicking here.
2. Partner institutions: Please click here to review the list of partner institutions/quotas for staff training mobility.
3. Other options: You may apply to any higher education institution/organization in the EU individually. Please note that having an agreement between the host institution and OzU is not required for staff training mobility.

Erasmus+ grants:

EU grants provide a contribution to your costs for travel and subsistence during your time abroad and vary depending on:

• The receiving country
• In the case of mobility within program countries, the level of demand from staff from your country who intend to train abroad
• The distance between your country and the receiving country

Daily grants and travel support tables can be found by following this link.

It is also possible to participate in the Erasmus+ staff training mobility as a “zero-grant” participant. Please note that due to the coronavirus pandemic, remote activities are not eligible for financial support. 

Staff with special needs can apply for additional grants. According to the Turkish National Agency, a special needs person is defined as someone whose individual, physical, mental, or health-related conditions are such that his/her participation in Erasmus+ would not be possible without any extra financial support. Should you need further information, please contact the International Exchange Programs Office (international.relations@ozyegin.edu.tr).

In line with the Erasmus+ implementation guidelines, unused grants will be transferred to other mobility areas after the deadline stated above to support a larger number of beneficiaries.

Please note that due to the coronavirus pandemic, remote activities are not eligible for financial support. 

Please note that staff members can also visit this link for general procedures. Partner institutions may not be able to accept staff teaching requests due their workload and/or internal procedures. Should you need the contact information of a partner institution, please consult our office.

Best Regards,

International Exchange Programs

Özyeğin University