Outgoing Students

Özyeğin University was awarded the EUCX (Extended Erasmus University Charter) by the Education, Audiovisual and Culture Executive Agency of the European Commission in the 2009 round. Based on this Charter, starting from the 2009/10 academic year, Özyeğin students qualified for Erasmus mobility. In line with the application and evaluation procedures of the 2021- 27 project phase, Özyeğin University's Erasmus Charter for Higher Education has been renewed. 

You may click on the following headings to scroll down to the related section.

• Erasmus+ International Credit Mobility KA171 - Study Mobility
• Application Criteria
• Application Process
• Additional Criteria
• Additional Notes
• Online Linguistic Support (EU Academy)
• Necessary Forms and Documents for Outgoing Erasmus Exchange Students
• Mobility Grant
• Additional Grant Support for Disadvantaged Students
• Inclusion Support for Students with Special Needs
• Green Travel Support
• Travel Support

Erasmus+ International Credit Mobility KA171 - Study Mobility 

Erasmus+ program offers the possibility of studying abroad in a partner university of Özyeğin University located in a non-EU country for a period of 2 to 12 months. Outgoing exchange students are responsible for paying their regular tuition fees at Özyeğin, and benefit from the tuition fee waiver at the host institution. It is recommended that undergraduate OzU students apply for an exchange semester in their second year. OzU graduate students are recommended to apply in their first year of their studies. 

Application Criteria

The International Exchange Programs Office opens applications for participation in the Erasmus exchange at the end of each Fall semester. Eligibility criteria as follows:

• Being a full-time student at OzU
• Minimum 2.20/4.00 CGPA for undergraduate students
• Minimum 3.00/4.00 CGPA for graduate students 
• Having a valid score (min. 60/100 points) from the ELE 
• To have completed at least 24 ECTS in either the undergraduate or graduate program
• Must have left a minimum of 30 ECTS credits upon graduation

In line with the Erasmus+ program rules, participants must be full-time students who have not obtained all the credits required for the completion of their diploma/degree and who have a course load of minimum 30 ECTS/semester.
(Ulusal Ajans El Kitabı: Tam zamanlı öğrenci, henüz diploma/derecesinin gerektirdiği çalışmalarını (kredilerini) tamamlamamış ve bir yarıyılda 30 Avrupa Kredi Transfer Sistemi (AKTS) kredisi karşılığı ders yükü olduğu öngörülen öğrencidir.)

Application Process 

2023-24 academic year applications announcement has been published on MyOzU. You may review the relevant announcement on MyOzU announcements. 

• Submit your online application and institution selection via TURNAPortal,
  • Review the partner institutions,
  • Check the official websites of the partners and read practical information (academic calendar, course catalogues, accommodation, etc.),
  • Check any additional notes/presentations provided by the OzU International Exchange Programs Office(IEPO).
• Take the Erasmus+ Language Exam (ELE)
• Evaluation is based on the Erasmus score. Erasmus Score = CGPA 50% + ELE Score 50% + if applicable, additional Turkish National Agency Additional Criteria. 
• Ranking will be faculty/school based.

Additional Criteria

Plus and minus points are added to or deducted from the Erasmus score, not the CGPA or ELE score.

• Students who wish to participate in the program in their countries of citizenship will have 10 points deducted.
• Placed students who do not attend the mandatory orientation sessions without a valid excuse previously will have 5 points deducted if they apply for the Erasmus+ ICM again.
• Students who participate in the ICM program at the same study level will have 10 points deducted if they apply again.
• Students who withdraw from the program after submitting the commitment form will have 10 points deducted if they apply for the Erasmus+ ICM again.
• Students with disabilities will be given an extra 10 points if they submit the required report at the time of application. The student must submit the Disability Health Board Report included in the "Regulation on Disability Assessment for Adults" published in the Official Gazette dated 20 February 2019 and numbered 30692.
• Students who are the children of Veterans/Martyrs will be given extra 15 points. The student must submit the Disability Health Board report included in the "Regulation on Disability Assessment for Adults" published in the Official Gazette No. 30692 dated February 20, 2019.
• Students who themselves or their first degree relatives receive disaster financial support from AFAD will have extra 10 points.
• Extra 10 points will be given to the students who are under protection, care, and shelter by the Act No. 2828 Social Services and 5395 Child Protection Law if they submit necessary documents.

Additional Notes

Students who have benefitted from the Erasmus mobility activities (either study mobility or traineeship mobility) may participate in the Erasmus+ program multiple times as long as the total mobility period does not exceed 12 months.

For programs that are offered by the partner institutions in any language other than English, students will be asked to submit national/international language scores in accordance with the host institutions' requirements before being nominated.

Erasmus applicants must complete the official documents such as the Learning Agreement, Course Transfer and Adaptation Table, Visa Copy, Health Insurance Policy, Erasmus Grant/Mobility Agreement, Certificate of Attendance, etc. For academic recognition, applicants must fill out the Learning Agreement and Course Transfer and Adaptation Table signed by all responsible person. The Learning Agreement guarantees the transfer and recognition of credits earned during the exchange term.

Placed applicants who submit their commitment form on time will be officially nominated by OzU International Exchange Programs Office to the host institutions. Only then, students will apply directly to the host institution to be exchange student. Applicants are responsible for following deadlines, housing reservations, health insurance and so forth. Final admission is at the discretion of the partner institution and is never guaranteed. Upon receiving the acceptance letter from the host institution, students must apply for a student visa. OzU International Exchange Programs Office will provide eligible students an official visa support letter. The visa application process is solely the responsibility of the students. Please be aware that there might be a separate residence permit application for the host country.

Erasmus exchange students should use the Learning Agreement "during the mobility" page and bring back the Learning Agreement together with the Certificate of Attendance at the end of the exchange semester. Students must submit their EU Participant Report online along with the other necessary forms in order to be considered for the remaining 20% of the mobility grant and to complete their exchange term. Based on students' attendance certificates and passport information, the actual dates of the study mobility will be recalculated by the Beneficiary Module.

Transfer of credits earned during exchange towards the Özyeğin University graduation requirements can only be completed after the official transcript from the host institution has been received and the respective decision has been taken by the Faculty/School/Institute Board. Failing to submit required documents on time may adversely affect and create delays in various procedures.

Online Linguistic Support (EU Academy)

The Online Linguistic Support will be gradually implemented in the course of the Program for all study mobility activities lasting three months and longer. Such online support is made available by the European Commission on EU Academy to selected students, with a view to assessing their competence in the language they will use to study or carry out their traineeships abroad. This tool will also offer them, where necessary, the possibility to improve their knowledge of the language before and/or during the mobility period. For more information on language assessments and courses click here. 

Necessary Forms and Documents for Outgoing Erasmus Exchange Students: 
Please click here to review the Erasmus Outgoing Student Predeparture Checklist

Before Exchange:

• Online Application for Erasmus+ Study Mobility through the KION application system and TURNA Portal
• Submitting Commitment Form 
• Applying to Host Institution 
• Preparing Learning Agreement and Course Transfer and Adaptation Table approved by all parties
• Submitting Visa & Residence Permit copy
• Purchasing Health Insurance Policy 
• Taking OLS 1st assessment on EU Academy
• Signing Grant/Mobility Agreement
• Reading Erasmus Student Charter

During Exchange:

• Preparing Learning Agreement-During the Mobility page
• Preparing Course Transfer and Adaptation Table - for changes
• Submitting Certificate of Arrival
• Following the OLS course on EU Academy (if applicable)

After Exchange:

• Submitting Certificate of Attendance
• Submitting Passport copy (entry-exit stamp pages)
• Taking OLS 2nd assessment on EU Academy
• Completing Participant's Report
• Filling out Feedback Form

OzU students can contact us via email: international.relations@ozu.edu.tr

Mobility Grants

Erasmus mobility grant allocations are announced by the Turkish National Agency in late summer each year. Once the allocations are announced, the OzU International Exchange Programs Office makes an announcement to all placed students regarding the recipients of the mobility grants. These grants are limited, thus they cannot be guaranteed to every student who has been placed as an exchange student. The granted student is determined only by the students' rankings in each faculty. The ranking is determined by the Erasmus score. If a student receives a grant, the monthly amount given depends on the host country, and the student can be funded for four months at most. It is important to note that the mobility grants are meant to support students partially and will not cover all expenses. Students will need additional funding from alternative sources even if they become eligible to receive a grant.

Erasmus study mobility grant eligibility will be based on the budget allocated by the Turkish National Agency. Not all students are eligible and students can participate in the Erasmus program as zero-grant students. Zero grant students must fulfill all student mobility criteria to benefit from all advantages of being an Erasmus+ student.

Students who qualify for mobility grants have to sign a grant agreement and agree to undertake the responsibilities that are mentioned in the agreement. Mobility grants are calculated before the mobility based on predictive study period dates. After the mobility, the grants will be recalculated by taking into consideration the actual study period, in accordance with entry/exit stamps in the passport and the certificate of attendance issued by the host institution. If the student does not fulfill the minimum academic criteria and submits the mandatory documents on time; the student may not receive the remaining grant or may be asked to pay back a portion of the allocated grant. 80% of the mobility grant will be paid to eligible students at the beginning of the exchange semester. Students who fulfill all the requirements (relevant documentation, academic success etc.) will be considered for the remaining 20% of the mobility grant. 

You may find the table below which shows the regional mobility grant amount. The allocation varies from year to year and is dependent on the European Commission and Turkish National Agency's budget proposal.

Additional Grant Support for Disadvantaged Students

A granted exchange student who is also economically or socially disadvantaged may receive an additional grant (monthly 250 EUR) during their exchange term. In order to benefit from this additional grant, students must submit the required document(s) from the official authorities.

Eligible applicants are:

•    Students who are subject to the decision of protection, care, and shelter based on Act No. 2828 and 5395.
•    Students who receive orphan/survivor's pension and who do not have other parental income
•    Students who are children of martyrs/veterans 
•    Students who themselves or their families receive a needy pension*
•    Students whose one of their parents or guardians receives a disability or needy pension within the scope of Law No. 2022 dated 01.07.1976. Students whose parents or guardians receive a disabled or neediness pension within the scope of the Law No. 2022: "Law on Pensions to the Needy, Powerless and Orphan Turkish Citizens and Disabled Persons Over 65", dated 01.07.1976
•    Students who themselves or their first-degree relatives receive disaster victim financial support from AFAD
•    Students with disabilities
 

Students must submit the official document provided by Municipalities, Public Institutions or Official Public Organizations (such as Ministries, Social Assistance and Solidarity Foundations, General Directorate of Foundations, Turkish Red Crescent, AFAD, etc.) attesting that they benefit from the official financial support at the time of the application.

Receiving the KYK Scholarship or Loan is not acceptable to apply for the additional grant. 

Inclusion Support for Students with Special Needs

To ensure that a person whose individual physical, mental or health-related conditions are such that his/her participation in Erasmus+ would not be possible without extra financial support can take full advantage of European mobility arrangements, Erasmus+ pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and, especially, financing the extra costs.

Students who plan to apply special needs support must submit their application to the International Exchange Programs Office before their mobility. The applications must include a statement from an official authority confirming the disability or health condition, its severity, why the Inclusion Support is needed, its impact on the Erasmus+ mobility, additional requirements and additional costs. Students must submit a doctor's report (not older than 3 months) or a photocopy of the disability card, which includes information on the disability and its level, and a doctor's report for chronic diseases. Estimated costs in detail are required at the time of application. The additional support grant is a contribution based on real costs. As such, the costs must be directly related to participants’ disability.  

If students are selected as eligible for Inclusion Support, the final additional grant will be awarded based on the actual amount of the expenses documented. Invoices regarding the use of the additional grant given at the end of the activity must be provided to our office for evaluation. Undocumented expenses and expenses above the Inclusion Support amount agreed on the grant agreement before the mobility are not considered eligible for Inclusion Support, even if the expenses are made.

Additional grant requests can be made within the mobility period, but in any case, up to 60 days before the mobility ends.

You may review the details by clicking Financial Support for Special Needs. You may also check out the LINK Network, supported by the European Comission, for more about studying abroad with disabilities.

If you have any questions or would like apply for this grant, please contact us: international.relations@ozu.edu.tr 
 

Green Travel Support

Students who do not receive travel support, if they prefer green travel, can be given an additional one-time grant of 50 Euros. Green travel is defined as travel that uses low-emissions means of transport for the main part of the travel, such as bus, train, or car-pooling. In case of only one direction of the travel for exchange term, the student cannot benefit from the green travel support. Please note that electric car use is not considered green travel unless shared with another participant.

The student needs to submit proof of green travel documents. In cases where it is not possible to submit a ticket indicating that the travel is made by a sustainable transportation vehicle (car sharing), the student must present a signed statement and an e-government document or passport showing that the said persons entered and exited on the same day.

Since this process is newly included in the Erasmus+ program, all green travel support requests will be evaluated individually and support can only be provided after the approval of the Turkish National Agency.

Travel Support

All students who are eligible for the mobility grant are also eligible to receive travel grant according to the rules of the Turkish National Agency.

Travel distances must be calculated using the distance calculator provided by the European Commission.