Students may request a leave of absence due to medical, financial, personal or academic reasons, or to complete their military service, to study abroad or as a result of family circumstances or other unexpected or unavoidable cases.
Leave of absence requests must be submitted with a leave of absence request form and supporting documentation.
English Preparatory program students must submit their requests to the Administrative Sectary’s Office at the School of Languages.
Undergraduate students must submit their requests to the Administrative Secretary’s Office at the respective faculty / school in which they are enrolled.
Graduate students must submit their requests to the Administrative Secretary’s Office at the respective graduate school in which they are enrolled.
Requests are reviewed and concluded by the respective Faculty/ School/Graduate School Executive Board.
English Preparatory Program students can be granted a one-time leave of absence for an academic year during their first years; while undergraduate and graduate students can be granted a leave of absence for at most two semesters at a time and for a total of four semesters throughout their periods of study.
In modular graduate programs, students may not submit a leave of absence request for only the second module in a semester.
Newly admitted students may only request a leave of absence after they complete their enrollment in the University.
For the granted leave of absence to take effect, students must have paid the tuition for the semester(s) for which they are granted a leave of absence. Students who submitted their leave of absence requests by the last business day of the fourth week from the start of classes must have paid half of the tuition required for the semesters for which they are granted a leave of absence. Students who applied for a leave of absence later must have paid all of the tuition required for the semesters for which they are granted a leave of absence.
In leave of absence requests for an academic year, the tuition payment is made for two semesters, in the first semester for which the leave of absence is taken.
Tuition paid for the semesters for which a leave of absence is taken are not offset by the subsequent semester tuition.
During the leave of absence period, students cannot:
Attend courses or sit for examinations,
Stay in the on-campus dormitories,
Partake in on-campus events or sports activities,
Benefit from scholarships (cash stipends, housing/transportation/meal support etc.), excluding tuition waivers,
Use items or equipment issued to students by the University.
All courses for which the student who is granted a leave of absence is registered are dropped for the respective semester.The time that the student spends on a leave of absence is not counted towards the student’s maximum period of study.
At the end of their leave of absence, students must renew their registration and resume their studies. Students who requested a leave of absence to complete their military service must submit their military discharge certificate at the beginning of the semester in which they renew their registrations.
Of the students who are granted a leave of absence for multiple semesters, those who wish to resume their studies at the end of the first semester must apply in writing to the Dean’s Offices of their Faculties or Director’s Offices of their Graduate Schools/Schools before the start of course registrations.
Students who are arrested or imprisoned can be granted a leave of absence with the approval of the University Executive Board upon the student’s request. Should arrested or imprisoned students fail to request a leave of absence, such students cannot make any claim against the University if the penal institution or other relevant authorities do not allow the student to sit for the exams or fulfill other academic obligations.